In this demanding, fast-paced world we’re living in, we’ve got a seemingly ever-increasing number of things to do and a limited amount of time to do them. If you’re looking to spend more of that time doing the things you want to do instead of lamenting over all the things you still need to do, you’re in luck.
Upwork, one of the largest global freelancing websites, has provided a list of 10 great tips for cruising through your to-do list. Upwork offers its business and independent professional clients a quicker, simpler, more cost-efficient way to connect and collaborate with freelancers. Now the company is offering methods to help you more efficiently tackle the tasks in your life.
- Capture Everything
Instead of trying to remember all the tasks you need to accomplish, Upwork recommends you write them all down.
Incomplete tasks stay on our minds, which distracts us from what we should be doing right now, as well as causes us added stress. If you write everything down in a to-do list, your brain doesn’t have to worry about remembering every little task and you can focus on the task right in front of you.
- Prepare Your List In Advance
Our energy levels tend to be highest in the morning. So instead of using those optimum early hours to make your to-do list, prepare it the night before and use the morning to accomplish your most important task.
- One Place
Instead of going to multiple places, like your email, post-it notes, and notepad apps to get the complete picture of your to-do list, make keeping track of all your tasks easier by keeping them all in one tool.
- Time Attributes
Upwork suggests not only writing down the task, but also adding time factors like when you’ll start the task and how long it should take to complete it.
- Define Priorities
As Upwork points out, unexpected events pop up to throw off our plans all the time. That’s why it’s important to assign priorities to your tasks. Knowing which tasks are most crucial to complete will help you to be able to shift gears.
- Keep Re-evaluating
Look at the tasks still on your to-do list at the end of the week, ask yourself what value completing them will bring, and eliminate the low-value tasks that don’t matter as much to make time for more high-value tasks.
- Stress-free Delegation
Another way to make tasks easier on yourself is to assign them to colleagues. Project management software like ClickUp is one way to quickly delegate tasks and sub-tasks to other users on your team.
- Zoom In And Out
Zooming in means take each of your big tasks and break them down into smaller tasks that are easier to accomplish.
Zooming out involves keeping in mind how those smaller tasks contribute to the overall objective.
- Batch Process
Upwork suggests grouping similar tasks and finishing them together. For instance, if you have multiple phone calls to make, take care of them all in one sitting.
- Assign Energy Levels
Going back to energy levels, Upwork advises picking your tasks based on the nature of your own. Evaluate how much energy each task requires and assign it an energy level. That way you can plan to perform the high-energy tasks at the time of day you’re at your most productive.
With these tips, your to-do list should be a road map for how to power through your day.
Find out more about Upwork: https://www.indeed.com/cmp/Upwork/reviews